Policy Resources
Downloadable Policy and Procedure Writing Tools
All university policies undergo a robust development, revision and feedback process. The Policy Creation and Revision Process Map outlines the step-by-step approach used by the Office of Compliance, Ethics and Policy.Ìý
The Â鶹Ãâ·Ñ°æÏÂÔØBoulder Policy Impact Statement sets the foundation for policy development by detailing the background, purpose and potential impacts of a policy. This is a required companion document that follows a policy throughout the development lifecycle from proposal to publication.
ÌýÌýDownload the Â鶹Ãâ·Ñ°æÏÂÔØBoulder Policy Impact Statement Template
All new and revised university policies must be developed using the Â鶹Ãâ·Ñ°æÏÂÔØBoulder Policy Template.
All new and revised university procedures must be developed using the Â鶹Ãâ·Ñ°æÏÂÔØBoulder Procedure Template.
Policy Timeline
All university policies undergo a robust development, revision and feedback process. The Policy Creation and Revision Process Map outlines the step-by-step approach used by the Office of Compliance, Ethics and Policy. The policy writing and revising process generally takes 16-24 weeks unless an accelerated timeline is required.Ìý
Policy Creation and Revision Process Map
- Kick-off meeting with the Office of Compliance, Ethics and Policy (OCEP) to determine purpose, scope and implementation of new policy or policy review.
- Assign project roles including, but not limited to, policy owner, policy owner designee (if applicable), policy drafters, constituents, and legal counsel.
- Establish workflow and timeline.
- Policy owner or designee and policy drafter(s) complete Impact statement.
- Impact statement review by OCEP.
- Impact Statement emailed to chancellor’s cabinet for feedback with optional discussion.
- Policy owner or designee and policy drafter(s) create first policy draft.
- OCEP socializes policy draft with campus leadership as needed.
- Legal consultation begins depending on business need.
- Policy owner or designee emails policy draft to constituents for feedback.
- Second policy draft incorporating constituent feedback.
- OCEP provides feedback on second policy draft.
- OCEP emails second policy draft to University Counsel for legal review.
- Third policy draft incorporating legal feedback.
- OCEP & policy owner or designee meet to discuss communication and implementation plan.
- OCEP emails third policy draft to the University Executive Leadership Team (UELT) and Shared Governance.
- Fourth policy draft incorporating leadership feedback.
- OCEP & policy owner or designee meet to finalize policy for submission to executive leadership.
- OCEP & policy owner or designee make final edits to policy as needed.
- OCEP submits final policy to the chancellor, senior vice chancellor for operations and provost and executive vice chancellor for academic affairs for review and approval.
- If additional edits are needed before approval, OCEP & the policy owner or designee will collaborate to make changes and resubmit for approval.
- New policy becomes effective on the first day of the following month.
- Policy published on website.
- Campus & unit communications.
- Policy enters 5-year review cycle.
- Monitor compliance efforts for the policy.