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Dear supervisors and employees,ÌýÌý

Thank you for your continued attention to the upcoming transition to aÌýÌý

You are receiving this email if you or your direct reports will be impacted by the Pay Day Schedule Change (PDSC). This message applies to nonexempt monthly employees transitioning to bi-weekly pay and new hires starting Sept. 27. Current exempt and contract employees are not impacted.Ìý

As part of our ongoing communication, we want to share several important updates and resources to help you prepare.Ìý
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New On-Demand Skillsoft Percipio Course: Payday Schedule Change (PDSC)Ìý

The Â鶹Ãâ·Ñ°æÏÂÔØSystem Office has released a new 30-minute, on-demand Percipio course,Ìý that utilizes video and interactive content to walk through the biweekly pay transition, key dates, and what to expect. We encourage both supervisors and nonexempt employees to complete this course.Ìý
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Updated FAQsÌý
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The FAQs on the System OfficeÌý will grow as the project progresses. Two recent additions are:Ìý

1. How will this change affect payroll deductions for health insurance or retirement?

Just as taxes are withheld from every paycheck, PERA or 401(a) contributions will be deducted for each pay period based on that paycheck’s earnings. The university is still determining how health plan deductions will be handled. Employees will need to update their personal direct deposits and optional deductions. An upcoming checklist in the Employee Toolkit will outline the steps and deadlines.Ìý

2. How will this change affect sick leave or vacation time accrual?Ìý

With biweekly pay in arrears, leave taken during a pay period will be fully processed before payroll runs, aligning with how leave balances are reflected on pay stubs. Employees paid biweekly will accrue vacation and sick leave each pay period rather than once per month.Ìý

Visit the PDSC Webpage for ToolkitsÌý

For the most up-to-date information, please visit the System OfficeÌý. Below, you will find resources for the Boulder Campus to help you prepare for the transition to biweekly pay:Ìý

• AnÌýEmployee Toolkit with planning resources and upcoming action steps.
• AÌýSupervisor Toolkit with guidance for supporting your teams.
• We encourage you to check the webpage regularly, as additional resources will be added in the coming months.Ìý

Time & Labor System UpdateÌý

The newÌý has now entered the testing phase. This milestone is significant, but details about new processes, time entry, and the transition payment are still being finalized. We will share more specific guidance on system functionality and the transition payment as testing progresses and we move closer to implementation.Ìý

We recognize that adjusting to new pay and timekeeping processes requires preparation. We’re committed to giving you timely, clear guidance to support that transition.Ìý

Thank you for your partnership as we move toward a more accurate, standardized payroll and timekeeping process across the university.Ìý

Helpful ResourcesÌý

• Systemwide information, timelines, and tools.Ìý

Submitting Campus-Specific QuestionsÌý

• Submit Questions to theÌýÌý
• Boulder PDSC Email Inbox:Ìý

Sincerely,Ìý

Robyn Fergus
Vice Chancellor of Human ResourcesÌý